EMERGENCY ACTION PLAN (EAP)

Effective Date: August 1, 2025
 

1. Emergency Contact Information

• Emergency Services (Police/Fire/Ambulance): 911

• Local Hospital / Urgent Care:

  • Name: HCA Florida University Hospital

  • Address: 3476 S University Dr, Davie, FL 33328

  • Phone: (954) 475-4400

• Field Location Address

  • Field Name: Bamford Sports Complex

  • Address: 3801 S Pine Island Road, Davie, FL, 33328

• Field Location Address

  • Field Name: Shenandoah Park

  • Address: 14601 SW 14th St, Davie, FL 33325

2. Roles and Responsibilities

• Coaches:

  • Lead emergency response until EMS arrives.

• Team Manager:

  • Assist with crowd control and communication.

  • Call parents/guardians as needed.

• Volunteers / Staff:

  • Support evacuation, communications, or medical assistance as needed.

3. Emergency Procedures

3.1 Medical Emergency (Injury, Collapse, Concussion)

1. Assess the situation (Do not move the player if a head/spine injury is suspected).

2. Call 911 immediately if:

   • The player is unresponsive or not breathing.

   • There’s severe bleeding, suspected fracture, seizure, or head/spine trauma.

3. Administer First Aid/CPR if trained.

4. Retrieve AED

   • Bamford Sports Complex – Multipurpose Center & Park Ranger

   • Shenandoah Park -

5. Designate someone to meet EMS and guide them to the location.

6. Contact Parents/Guardians.

7. Complete an Incident Report within 24 hours.

3.2 Weather-Related Emergencies

Lightning / Thunderstorms

• Suspend play immediately.

• Bamford Sports Complex

  • Listen for the lightning alarm

    • Located on the scoreboard at Bronco Field 4.

    • One strike get off the field and seek shelter.

    • Three strikes all clear.

• Shenandoah Park

  • Follow the 30/30 Rule:

  • If thunder occurs within 30 seconds of lightning, seek shelter.

  • Wait 30 minutes after the last sound of thunder before resuming play.

• Safe shelters: Enclosed vehicles, buildings with plumbing/electricity.

• Unsafe areas: Tents, trees, metal structures.

Extreme Heat

• Monitor heat index and enforce water breaks every 15–20 minutes.

• Watch for signs of heat exhaustion or heatstroke.

Hurricane / Tornado / Severe Wind

• Evacuate fields and seek shelter in the nearest solid structure.

• If no building is available, players should lie flat in a ditch away from trees or metal.

3.3 Fire or Explosion

• Evacuate the area calmly and quickly.

• Call 911.

• Account for all players and staff at a designated safe area.

• Do not return until cleared by authorities.

3.4 Missing Child

1. Notify all adults present and begin search immediately.

2. Check all bathrooms, vehicles, and surrounding areas.

3. Call 911 if the child is not found within 5 minutes.

4. Contact the child’s parents/guardians.

5. Designate a point person to coordinate with emergency services.

3.5 Active Threat / Violence

1. If safe, evacuate the area.

2. If evacuation is not possible, shelter in place and lock or barricade doors.

3. Call 911 when safe to do so.

4. Do not confront the threat unless absolutely necessary for survival.

4. Communication Plan

• Use club’s GotSport Team App for communication.

• Designate a spokesperson for media/public (Executive Director).

• Notify parents immediately in case of injury or emergency.

5. Documentation & Reporting

• Use a standard Incident Report Form for all emergencies.

• Submit to Executive Director within 24 hours.

• Maintain records for 3 years.

6. Review and Updates

• EAP reviewed annually by the Club Board.

• Updates will be communicated to all members when changes to the EAP are made.